Free calculator
Treatment Acceptance Calculator
What is unaccepted treatment costing you — and what would a few more points of acceptance be worth?
Nearly half of the treatment a practice diagnoses never gets scheduled. The patient hears the plan, says they will think about it, and walks out — not in pain yet, cost on their mind, and nobody explaining again, later, why it matters.
This calculator does two things: it shows what the unaccepted treatment is worth today, and what a small, realistic rise in your acceptance rate — a couple of points, not a transformation — would add over a year.
The numbers already filled in belong to an example practice — $2,000,000 of treatment diagnosed a year · 55% accepted today · 57% as the target · an $800 average plan. They are there so you can see the calculator work before you type anything; they are not benchmarks. Replace them with your own.
Everything is calculated in your browser. Nothing you enter is sent to us or stored.
Your acceptance rate, in dollars
Change any number and press Calculate. Reset brings the example practice back.
What a few more points would add
| Treatment accepted at the target rate | |
| Additional treatment revenue each year | |
| Additional revenue each day | |
| Additional plans completed, at your average plan | |
| Over five years, at today's numbers |
Where you stand today
| Treatment accepted at today's rate | |
| Plans completed, at your average plan | |
| Diagnosed but not accepted each year | |
| Diagnosed but not accepted each day | |
| Plans not accepted, at your average plan |
Turn "let me think about it" into a booked appointment
Case Closer follows up for nine weeks, automatically; Payment Flexer takes cost off the table when they come back. Both free for your first hundred days, with the other five tools.
Start the 100 Day Protocol FreeFree for 100 days · No credit card
What fixes this
Case Closer, Step 2, follows up automatically when a patient leaves without scheduling — a nine-week sequence of email, text and voice messages with short educational videos — and Payment Flexer, Step 5, removes cost as the obstacle when they come back, with an in-house monthly payment plan.
In the first practice on Profit Smiles, the two together took treatment acceptance from 47% to 52% in the first ninety days.
Results shown are from one practice following this protocol. Individual results may vary.
How this is calculated
- Accepted treatment = treatment diagnosed × the acceptance rate, at today's rate and at the target rate; the difference is the additional treatment revenue.
- Diagnosed but not accepted = treatment diagnosed − accepted treatment. Not all of it is recoverable — some plans are declined for good reasons — which is why the target is a couple of points, not all of it.
- Plan counts divide the dollar figures by the average plan value and round to whole plans.
- The rise is measured in percentage points: 55% to 57% is two points, about a 3.6% relative increase.
- Daily figures divide the annual figure by 365. The five-year line multiplies by five at today's numbers — no growth, no inflation, no change assumed.
This is arithmetic on the numbers you enter — an estimate, not a forecast, and not advice about your practice.
The other calculators: PPO write-offs · Out-of-network break-even · Membership plan revenue · Patient attrition · Supply costs — or all of them.
See the same numbers on your own dashboard — free for a hundred days.
The protocol records your practice's baseline on day one, and every tool shows its dollar impact against it. No credit card, nothing to cancel.
Start the 100 Day Protocol FreeFree for 100 days · No credit card · Built by a practicing dentist